Executive Secretary (except legal and medical)

Employer Name: Bear Country Inn Ltd. (dba Bear Country Inn)
Bear Country Inn Ltd., also known as Bear Country Inn, is located in the downtown area of Terrace. We strive to provide a luxurious experience at an affordable price, catering to both business and leisure travelers. Our hotel boasts 57 rooms with convenient outdoor entrances, ensuring easy access for our guests. Additionally, we offer free parking services, on-site restaurants, and a meeting room. Currently, we are looking for a qualified Executive Secretary (excluding legal and medical) to support Employer organizing schedules and handling necessary paperwork associated with our business operations.

Job Title: Executive Secretary (except legal and medical)
Wage: $36.60 – $37.60 per hour (Depending on Working Experience)
Working Hours: 30 hours per week
Terms of Employment: Full-time, Permanent
Starting Date of Employment: As Soon As Possible
Position Available: 1
Benefit: 4% vacation pay or 10 business days of paid vacation
Working Location: 4702 Lakelse Ave, Terrace, BC, V8G 1R6

Job Duties:
• Handle incoming calls, inquiries, and emails, responding promptly and professionally;
• Welcome visitors and guide them to appropriate person before scheduled meetings;
• Coordinate, prepare and proofread materials for meetings, reports and any other relevant materials as needed;
• Organize and coordinate schedules, appointments, meetings, and travel arrangements of Employer;
• Receive and open emails, mails and parcels and communicate relevant information internally and externally;
• Monitor inventory and order office supplies, and monitor and maintain filling systems reporting to Employer as needed;
• Attend meetings with Employer, write meeting notes as needed, and assist Employer with establishing and maintaining new office procedures.

Job Requirements:
• Completion of secondary school is required;
• Completion of a one- or two-year college or other program for administrative assistants or secretaries
OR,
• At least 2 years of previous clerical experience is required;
• Great team player and multi-tasking ability;
• Excellent interpersonal and communication skills;
• Strong organizational skills;
• Working knowledge of English